Bolanle Onyekwere

MBA: Corporate Goverance

B.Sc. Secretarial Administration

Executive Assistant

Technical Writing
Produce high-quality documentation that meets applicable standards and is appropriate for its intended audience and purpose. This includes reports, business proposals, bids/tenders, strategic plans, and other written business materials.
Analyse industry/market trends and other relevant business aspects to deliver accurate information.
Update and make revisions to documents according to changing protocol and feedback.
Presentand implement ideas for document layouts andgraphic images ·
Create technical narratives, instructions, procedures, or descriptions based on relevant source data.
Work with internal teams to obtain in-depth understanding of project and documentation requirements.

Administration
Work directly with the MD to support all aspects of his daily work routine.
Maintain his calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements.
Determine priority of matters of attention executives and keep them advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Handle printing, copying, filing, and email/messages. ·
Maintain e-mail and other address directories.
Compose and prepare letters relating to routine correspondence.
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
Maintain paper / electronic filing systems and confidential/sensitive information.
Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
Complete a variety of special projects including creating PowerPoint presentations, spreadsheets, special reports, and agenda material.
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed.

Consider Applying For These Jobs As Well ...

Office Assistant Jobs Facebook Jobs Music Instructor Logistics Jobs Office Manager Jobs Social Media Jobs

Logistics Supervisor

Procurement & Supply
Manage and conduct overall Procurement and Logistics actions within Abuja Sub-Office, including property and assets control, supply and contractual agreements for services and maintenance;
Responsible for all planning, implementation and monitoring aspects related to procurement and logistics needs in Abuja Sub-Office.
Liaise with other departments regarding all Procurement, Logistics and Service requirements, in order to consolidate overall procurement and service requirements and optimize purchasing power, propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all Procurement and Logistics procedures;
Analyze Procurement requests, identify service providers, and evaluate information regarding vendors’ performance concerning the quality, prices and delivery of goods in view of the Organization’s best interests;
Assist Program Managers in preparing bidding documents for the tendering of projects and issuing calls for proposals, oversee bidding processes, solicit bids, quotations and tender documents, evaluate and select suppliers and confirm terms of payment. Support all Procurement transactions and analyze them for conformity with specified requirements;
Follow-up on purchase orders’ status and keep Programme Managers abreast with estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions, ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition;
Ensure timely processing and payments to vendors – ensure all supporting documents for goods/services received are validated to ensure prompt payment
Create and maintain the database of vendors, contractor accreditation and evaluation of status to ensure a pool of reliable service providers to address the needs of the Country Office;
IDEC Processing; liaising with the Federal Ministries of Health and Finance;
Establishment and monitoring of a tracking system for purchase requisitions raised in the Sub-Office, organize and maintain proper filing systems;

Warehouse / Asset Management
Undertake physical inventory of the assets in the Sub-Offices and update it on a periodic basis; implementation of an effective systems for assets management, ensure that appropriate records are kept on assets disposal;
Direct and supervise stockroom management practices, in order to ensure there is proper accountability as well as avoid undue overstocking/understocking or loss;
Handling of all Cargo & supplies coming at international level, received locally from the suppliers or from/to the field: review all waybills, packing list and delivery notes

Facility Management
Manage and supervise the overall maintenance and repair of office facilities, including preventive maintenance.
Assist with property acquisition which includes identification and making recommendations on leases;
Establishment of maintenance agreements with competent service providers when it is feasible and determined to be cost effective;

Fleet Management (including Generator)
Assist in the coordination of vehicle controls, supervision of drivers and management of staff movement;
Ensure safe running conditions of the fleet, and transportation of staff on official business; Monitor accuracy of records according to the Vehicle Logbook, Servicing/Maintenance records and Fuel Consumptions;

Reporting/Administration
Draw up daily, weekly and monthly work plan with the logistics team, delegate the activities and check that they are executed properly
Ensure that all drivers are aware of the standard operating procedures, safety and security rules and movements
Finalize driver schedules, vehicle allocations with the support of the Lead Driver
Carry out performance appraisals for staff in my line management
Making weekly cash forecast and manage cash advances for logistics department
Issuing of cash to other logistics personnel such as drivers for fees like fueling, parking and mail dispatch, and having them justify on a daily basis
Managing overall planning and the division and coordination of work for the Abuja base logistics team
Provide support in terms of training/capacity building to team members
Fill the gap of any logistics team member when need arises
Preparation of letters / maintenance of filing systems…

Consider Applying For These Jobs As Well ...

Office Assistant Jobs Facebook Jobs Music Instructor Logistics Jobs Office Manager Jobs Social Media Jobs

Capital Logistician

Procurement & Supply
Office Management
Facility / Asset Management
Fleet Management

Consider Applying For These Jobs As Well ...

Office Assistant Jobs Facebook Jobs Music Instructor Logistics Jobs Office Manager Jobs Social Media Jobs

Senior Quality Controller

Project Management
Procurement & Supply
Warehouse Management
Facility Management
Office Administration

Consider Applying For These Jobs As Well ...

Office Assistant Jobs Facebook Jobs Music Instructor Logistics Jobs Office Manager Jobs Social Media Jobs

Personal Assistant

Assists the Chairman with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments
Completing expense reports
Composing and preparing correspondence
Arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
Prepare travel arrangements and work closely and effectively with the Chairman to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately.

Consider Applying For These Jobs As Well ...

Office Assistant Jobs Facebook Jobs Music Instructor Logistics Jobs Office Manager Jobs Social Media Jobs

Secretary / PRO

Providing day-to-day administrative and office management support
Reception duties to visitors/distributors of FLP
Assist Training Director in organization of suitable hitch-free Conferences, Training Programmes, Local and International Rallies and Special Events as and when required
Served as PRO/Hostess during FLP Rallies, Meetings and Special Events in Lagos and other parts of the Country
Making travelling arrangements
Coordination and supervision of clerical staff in the office of the MD
Ensured the prompt processing of correspondence and inquiries and that all records were filed accurately for speedy retrieval: Administration of an effective follow-up system
Preparation of reports/speeches as and when called upon
Maintained the diary of the MD, arranged appointments and engagements
Provision of relevant information using database services and reference books, circulate information as directed by the Co-Managing Director

Consider Applying For These Jobs As Well ...

Office Assistant Jobs Facebook Jobs Music Instructor Logistics Jobs Office Manager Jobs Social Media Jobs